Work Underway

Digital preservation work on the PAW/DOC collection has now started in earnest. The first couple of months were spent getting participants up to speed with a common understanding of what the collection consists of and what process we are going to follow in the work. This was achieved with the following reading list:

PawdocDP-N1 – Ergonomic aspects of computer supported personal filing systems, April1990

PawdocDP-N2 – 20 years in the life of a long term personal electronic filing system, Sep2001

PawdocDP-N3 – Checking PAW-DOC, v1.0, 31May2016

PawdocDP-N4 – Preservation Planning for a Personal Digital Archive – DPC Webinar with presenter notes, 29Jun2016, v1.1

PawdocDP-N5 – Preservation Planning for Personal Digital Collections – DPC Case Note, Apr2016

PawdocDP-N6 – Preservation Planning SCOPING Document Template – v1.1, 11Sep2015

PawdocDP-N7 – Preservation Project Plan DESCRIPTION Template, v1.2 – 10Apr2016

PawdocDP-N8 – Preservation Project Plan CHART Template, v1.1 – 11Sep2015

PawdocDP-N9 – Preservation MAINTENANCE PLAN Template – v1.0, 11Sep2015

On Sunday 2nd April we held our first conference call during which I gave a demo of the collection’s Index and Document Management System; and in which we went through the first draft of the Scoping paper and allocated some of the activities that need to be completed before we will be in a position to create a project plan. These include the following:

  1. Document the FISH supplier’s recommended replacement route – Paul – End April
  2. Document possible alternative Document Management systems/Database Systems and their costs – Ross/Jan to advise on how to redefine tasks 2&3
  3. Document any alternative solutions to using a Document Management System for storing and retrieving the collection’s electronic documents – Jan/Ross to advise on how to redefine tasks 2&3
  4. Perform a DROID analysis of the current version of the PAWDOC collection and send out to the team – Paul – End April
  5. List the documents that can’t currently be opened and categorise them – Paul – End April
  6. Decide what should be done for each category of document that can’t currently be opened – Ross/Jan
  7. Identify what categories of document may not be able to be opened in future – Matt
  8. Decide what should be done for each category of document that may not be able to be opened in future – Ross/Jan
  9. List the CDs and DVDs that may become unreadable and categorise them – Paul – End April
  10. Decide what should be done for each of the categories of CD and DVD that may become unreadable – Matt to decide if he can do this after seeing the list
  11. Document possible solutions to the possibility of the electronic documents becoming separated from the physical documents, and recommend a course of action – Paul – End June

Work is now proceeding on these tasks, though timescales are uncertain since all team members other myself have full time jobs. Our next conference call is scheduled for Sunday 21st May.

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