Some wisdom about creative forays

Last month (24Jul2016) I read a piece in The Guardian about children’s love of particular books and authors. In the middle of the article there was a story about Kurt Vonnegut which I was so taken with that I copied it and mailed it to myself. I have just got round to dealing with it in my mail queue and I’ve realised it is a highly appropriate postscript to my attempts to do something artistic with my doodles. I make such artistic forays, despite not having any technical talent, to satisfy an inner creative desire; and sometimes I’m aware they may appear to be a bit weird. This story about Kurt Vonnegut provides encouragement to all in the face of such weirdness or uncertainty:

Kurt Vonnegut, prisoner of war and survivor of the Dresden bombing, wrote some of the most singular and humane fiction of the last century. Towards the end of his life, some schoolchildren wrote to invite him to speak to their class and reflect on what he had learned. He wrote back with all the wisdom anyone probably needs: “Dear Xavier high school, you really know how to cheer up a really old geezer (84) in his sunset years. I don’t make many appearances any more because I look like an iguana.

“What I had to say to you, moreover, would not take long, to wit: practise any art, music, singing, dancing, acting, drawing, painting, sculpting, poetry, fiction, essays, no matter how well or badly, not to get money or fame but to experience becoming, to find out what’s inside you, to make your soul grow… Do it for the rest of your lives!”

Doodle Destination

Although my digitisation journeys continue to give me a great deal of satisfaction, I do look forward to the opportunities that arise to be a bit more artistic and creative. So, I’ve enjoyed the last three or four days spent trying to make something out of my doodle collection. The material seemed to fall into three categories – people (or maybe alien) figures, objects (such as trees, birds etc.), and patterns; and I decided that I would try to assemble the figures as though they were having a group photo taken surrounded by the objects, and that I would use the patterns as the frame for the display.

The material was all on rectangular notepad sheets so the first thing I did was to cut around the figure and object doodles and discard the blank paper. This exercise brought it home to me how many items there were and made me realise that I was going to need a big space to mount them on. After thinking about it for a while I decided to use the red brick back wall of the garage as my canvas. To stick the doodles to the wall, I used a roll of double sided selatape which I had acquired many years ago and which I’d been keeping for ‘when I might need it’ – it’s always satisfying to find a use for such things! I started off by assuming I would need a space of about 130 x 100cm  and ended up with a picture, including frame, of about 180 x 130cm. Within that space, I managed to include nearly all the figures and objects – but the frame only used up a proportion of the patterns.

As I stuck the doodles on the wall I came to realise that this wasn’t going to look very much like a group photo and more like just a collection of things in a frame – a rather less interesting prospect that I envisaged. Apart from anything else, it was impossible to have the face only doodles appear as if their bodies were obscured by the people in front of them. The picture ended up being just rows of cut out doodles, one row on top of another. I was aware that what I was doing would appear rather weird to an onlooker – weird doodles being stuck onto a garage wall. This combination of a falling away of a general design and vision, and the growing awareness of weirdness, spurred me on to complete the job. I finished sticking on the figures and objects, cut out the frame and stuck that on, and then started to take some photos. Unfortunately it was windy, and when I opened the garage door one of the doodle pages got blown off. I hastily shut the garage doors, took a few photos with the flash, and decided to wait for a less windy day with a bit of sun. Such are the considerations which make artistic work a little more interesting and challenging!  Luckily the following day (Sunday) was better and I managed to take some photos with the garage door open. Then it was a relatively quick job to remove the doodles and put them into the recycling ready for pickup on Monday morning.

This was not the most interesting or rewarding of artistic ventures – but I still enjoyed doing it; and I’ve been thinking that, perhaps, sometime in the future, I could capitalise on what I’ve achieved by using ArtRage to capture the outline of the photo and to colour in the doodles. However for now my doodle travels – and scribbling travels generally – have ended. The DD (Doodle Destination not Double Diamond) is shown below.

DD

One of Digitisation’s advantages

Yesterday I finished the sorting and scanning work on all the scribbles. As anticipated, detailed scrutiny of my reflective writings from forty-plus years ago in order to understand their contents and to date them, was an uncomfortable exercise. However, there is no doubt that having the mission to organise, index and scan the material gave the exercise a focus which made it easier to grapple with the contents. In the process of going through each item I found further instances in which I had remembered false versions of events (as mentioned in my previous entry), as well as coming across at least one instance of an event that I had completely forgotten about. Such is the potential fallacy of our memories and the value of the written record, though, of course, there is no guarantee a written record is not incorrect or designed to be deliberately misleading. Hence the need to apply a critical mind to all sources of information – I assume this is a fundamental lesson which is drummed into all historians

One of the great advantages of digitising things is that it provides a halfway house between keeping originals and destroying them. I felt this was particularly advantageous for all the highly personal scribblings I have been dealing with. Having been through them all, there was no doubt in my mind that I needed to get rid of this pile of many-shaped and scrawled-upon bits of paper – no-one but me would ever want to go through them all, and I myself did not really want the evidence of my younger turmoils lying around. However, the material is very much part of me and conveys an intimacy with my past that I could never reproduce from my consciousness. Therefore, the ability to both tear up the paper into small enough bits as to be unreadable and throw them away, while, at the same time, having them hidden away in the depths of my computer – but indexed, labelled, and accessible – left me with a feeling of relief and accomplishment.

In my previous work on Mementos, I developed a ‘Wish Table’ spreadsheet to identify why I was keeping specific items and what should be done with them after my death – options for the latter being keep (K), destroy (D), and keep or destroy (KorD). I completed a Wish Table for the scribble items as I went through them and, interestingly, while ruling out a K designation, I found it hard to choose between D and KorD. In principle, because this stuff is so personal, I should really want it destroyed so no-one else can read it. However, there’s a little part of me that thinks it would be such a shame to destroy something that’s taken some effort to organise and digitise; that combines with the mementos and other digitised material to represent a whole picture of me; and that really takes so little effort to just keep in electronic form as part of the overall collection. I guess that when I initially came up with the Destroy option I was thinking that my offspring wouldn’t want to keep things that are of no interest to them i.e. more of a ‘Discard’ option. Wanting things to be destroyed because you don’t want them to be read downstream is a completely different rationale. I think I’ll extend the Wish Table Template accordingly. As to whether I decide to choose the Destroy option for this material – well I’m still pondering that.

With all the digitising complete and most of the paper thrown away, I just have the doodle hardcopy left to play with. I’ve been looking forward to seeing if I could do anything artistic with the doodles – perhaps by assembling them together in a very large overall picture. One possibility might be to have all the figures I have drawn (many of the doodles are of strange alien looking people) all assembled in front of a Stately Home as if having their picture taken. This shall be my next exploit.

Getting to grips with the content

After taking a look at the first dozen or so items in my two scribble folders I realised this is not going to be like sorting out a load of old mementos which bring back some interesting memories. With the exception of the doodles, most of it is very personal stuff reflecting deep-felt, often troubled, emotions. Furthermore most of it is some 40 years old and I have no memory of some of the contents. It will certainly make me reflect.

However, regardless of the contents there was still an initial Order from Chaos job to be done to get this pile of paper in order. I did an initial sort into rough piles, and then a more detailed  sort based on a quick read-through of each item. This was a bit of an eye-opener. It was quite hard to read some of the stuff without squirming or feeling embarrassed about some of the things I had written or had done. However, this is the nature of looking back across our lives since there can be few of us who have not said or done things they perhaps wish they had done differently. Having that material written down gives it even greater impact.

One thing this initial read-through made me realise is that in at least two instances my memory of 40 year old events was either completely wrong or missing large chunks of significant elements. I suspect this is not uncommon and is a possibility that is always worth bearing in mind when being told stories of long past events by other people.

Having completed the read-through and let the contents settle in my mind for 24 hours or so has made me feel more comfortable with the material; and having all the items sorted and categorised has enabled me to have a clear view of what needs to be done. The 14 categories that emerged into which the 277 items were placed are:

  • Doodles (161)
  • Design of a questionnaire about religion, sex, attitudes towards people and education done in my teens at school (1)
  • Items written by other people including poems, cards and notes (6)
  • Material for cards I made – one rough outline for a card; and two with a poem by George Macdonald I had written out in italic writing (3)
  • Comments from other people – one on a survey I did at school and the other with humorous remarks on questions I passed round party attendees probably at University (2)
  • Story writing – story outline and some pages of text based around the Shroud of Turin; story outline and full text on having German Measles at university; short two pages about a ship being torpedoed; the essay I submitted for the school prize essay in 1964; the first 25 pages of a thriller I started writing at school; and a short story about an alley cat (6)
  • Exercise books containing English essays I did at school in 1962-3, 1963-4 and 1966 (3)
  • Description of a dream I had in 1979 (1)
  • Sketch of a design for a house (1)
  • Activity Diary for about 1 month probably from my first term at university (1)
  • Letters I wrote to various individuals but never sent (8)
  • Poems I wrote (41)
  • Reflective writings I produced (42)
  • Short note I made in 1965 on religion-related behaviour I aspired to (1)

I’ve created a working document in which I’ve noted various ideas of what to do with each item, and this has made me realise that some of the material can simply be added to existing hardcopy and/or digital items in my mementos collection; and the remaining items will be new additions to the collection. Having an existing mementos collection with an established Index and approach to hardcopy and digital filing will certainly make the whole exercise much easier and quicker. So now I’ll start to work through the items in each category and deal with them accordingly.

Scribbles – my final clutter frontier

Like  many other people, I wrote some poetry in my youth, wrote a few pieces of text and went through a phase of avid doodling. The term ‘scribbles’ refers to all these things, as well as to diary entries, though I’ve already dealt with my own diaries so they are not included in this particular journey. The various bits of paper on which my scribblings were scribbled were shoved into folders over the years such that I now have a two inch stack of unsorted material – the final set of material that is cluttering up my cupboard. There is no point in keeping it in its current state – it is taking up valuable space and will only get thrown out when I die. I want to organise it, reflect on it, and even make use of it in some way. For, example, for some years I’ve had a notion that the doodles might be combined into some much larger picture.  I’m hoping some ideas will emerge as I go through the material.

A Platform Challenge story (Win10)

My recent attempts to upgrade from Windows 7 to Windows 10 is a good illustration of some of the platform challenges associated with digital preservation planning. The background to this tale is that my lifetime collection of work documents is held in a document management system called Fish which employs an underlying SQL Express database to store the digital documents. The high level index to the collection is contained in a FileMaker database which integrates with Fish via some simple commands. All these pieces of software run on a laptop under the Windows 7 operating system.

Last year, when I first heard about Microsoft’s plan to enable users to upgrade to Windows 10 for free for an initial period, I decided that I would take advantage of the offer but would leave it till close to the cut-off date – which turned out to be the day before yesterday (29Jul2016).  In the intervening months, FileMaker issued yet another new version of its database (15) which I decided to take up (at £280) as my current  version (11) was no longer going to be supported, and I wanted to have a version which I could be sure would work successfully under Windows 10.

With FileMaker 15 in place, I got confirmation from my document management supplier that Fish does work under Windows 10, and so set about preparing to undertake the Win10 upgrade. The upgrade screen informed me that there were no incompatibility problems with any of my software, and my wife had already undertaken the upgrade successfully on her laptop at the first time of asking with the anti-virus programme that we both employ still running, so I thought there was fighting chance that the upgrade might go smoothly. I made a comprehensive set of backups, and set the upgrade going. It failed, giving me the rather cryptic error message 80070004-3000D. I soon discovered that , despite this being such a specific error number, there is no specific reason for failure associated with it. I spent many hours over the following four weeks trawling the net and reading a whole variety of advice from Microsoft and others about this error.

One of the first things I came across alerted me to potential problems with the SQL Express database that I was running. After further research I eliminated that as being a reason for the failure of the upgrade, but I did discover that Microsoft were not going to support the version I am running (2008R2) under Windows 10. I discussed this with my document management system supplier who advised that they had recently performed an upgrade to a later version for a client but that it hadn’t been entirely straightforward. They advised me to delay upgrading the database as long as possible. I checked the net again and found at least one entry saying that SQL Express 2008R2 was working under Windows 10, so I decide to set aside the SQL challenge for the time being.

I subsequently tried out a whole variety of suggestions I found on the net to overcome the error including removing superfluous user profiles; checking that folders such as Programme Files, Programme Data and Users are in the same directory as the OS; running scannow; checking I don’t have a proxy server; checking I have no empty folders in the Start Menu; checking that my computer name is not System or other reserved name and is more than 8 characters long; checking regedit to ensure that OS upgrades are allowed; performing the upgrade in Administrator mode; and creating a new Administrator role and upgrading from that. None of these worked across about 8 upgrade attempts, and each time I got the same 80070004-3000D error message.

Finally the deadline passed, and I was glad to be able to be able to stop the whole very time consuming and frustrating exercise. However, Microsoft was able to deliver a final sting from its very long and uncontrolled tail: I tried to write to them alerting them of my inability to find a solution to 80070004-3000D and asking them to confirm I would still be eligible for a free update if and when I did. I used a box on one of their ‘Contact us’ support screens which said something like ‘describe your problem here’ and which had a NEXT button underneath. I wrote out my problem, but, on pressing the NEXT button, another screen appeared which said ‘this page doesn’t exist’. Highly annoyed, I returned to the previous screen, copied my text, put it in a mail message to myself so it was properly date stamped, printed it out and sent it to the UK Microsoft HQ in Stockley Park. I do not expect to hear back from them.

For now I will continue using Windows 7, and the question of whether and when to upgrade to Windows 10 will become just another platform question that will need to be addressed in the Digital Preservation Planning exercise I intend to embark on for my document collection in the next six months or so.

DPC Webinar

The DPC webinar on ‘Preservation Planning for Personal Digital Archives’ took place last Wednesday (29th June), and I duly gave my talk to a small select audience of about a dozen people. I believe this included one person from the Bodleian Library, one from the UK Parliamentary archives and two separate groups from the UN Archives and Records group – one based in Long Island and the other in New York.  The Q&A at the end was interesting, but too short – I know I would have enjoyed spending more time talking about practical problems with these professionals. The two questions I can remember both came from the UN groups who are considering providing guidance to UN staff about how to preserve their digital files. The discussion highlighted that the Maintenance Plan I am proposing should eventually result in people not having very old unreadable files because the Maintenance Plan would be ensuring that they are regularly updated.

The full Webinar was recorded and is available via the DPC website at this link http://www.dpconline.org/index.php?option=com_content&view=article&id=1720:dpc-webinar-preservation-planning-for-personal-digital-archives-with-paul-wilson&catid=33:conference-reports NB. This link no longer works. The webinar is now at the following link – though permissions are required: https://www.dpconline.org/events/past-events/webinars/dpc-webinar-preservation-planning-for-personal-digital-archives

However you may just want to look at the Powerpoint slides that I used which have speaker notes included.

In both the DPC paper and the webinar, I made it clear that I was looking for collaborators to apply the Preservation Planning process to my document collection; and a repository for the collection. Now that I’ve been able to publicise these wants through these DPC activities, I’m hoping that I might hear from someone who is interested. However, whether or not any such people emerge, I’m aiming to start the Preservation Planning work on my document collection towards the end of this year or early next – that will be the next phase of my digital preservation adventure.

Webinar and Staging Posts

The DPC is running a webinar on the contents of my paper on 29th June, and yesterday I completed the slides for it. With that done, I am completely up to date with all of my Journey activities and this left me feeling unburdened and relaxed.

By chance, yesterday was also the day on which Richard Harper, a sociologist colleague from my CSCW days, dropped in for a chat. I’d come across Richard’s name in a paper I’d read in the course of my investigation into Digital Age Artefacts. The paper recounted insightful work into what people actually kept in their houses – highly relevant to stuff I’m doing – and I remember Richard as being a particularly interesting person to talk to. I looked him up on the web and discovered he had spent many years at the Microsoft Research Centre in Cambridge in the Socio-Digital Systems Group, investigating topics such as the myth of the paperless office and  communications in the digital age. I got to thinking that it would be great to talk to him to get a different take on what I’d been doing and what I might do next. I managed to reach him through his blog and we arranged for him to call in here in Lavendon on his way home from a trip to Chipping Norton (the scene of the three CSCW meetings which he and I attended in the early 90s). Before he arrived I spent an hour listening to four or five of his talks on YouTube, and then we had a very pleasant couple of hours discussing digitisation stuff over lunch.

It was good to see Richard again – and very kind of him to spend the time with me. As a result I have all sorts of new thoughts and perspectives rolling round my head which I know will take a few weeks to work through and take shape. Our conversation was the perfect opportunity to reassess what I’m doing before I set out on the next phases of these journeys. An immediate thought that shines through, though, is that perhaps I should treat my future ventures to make use of the digital artefacts I have collected, as though they were one of the treasure hunt type games that I have occasionally devised for my family. i.e. things that are occasional and intriguing and fun.

So, yesterday certainly felt like a memorable staging post in the things I have been doing. Oh, and by the way, as I write this I’m discovering that this morning appears to be a staging post in the UK’s journey – we appear to have voted to leave the European Union…

DPC Press Release

The DPC press release announcing the availability of my paper on it’s website, was issued today. It’s contents are below:

‘Preservation Planning for Personal Digital Collections’ Case Note and Toolset by Paul Wilson is now available on the DPC website.

Paul Wilson, formerly of the Office Systems Division at The National Computing Centre, has contributed a new addition to the Case Notes now available on the Digital Preservation Coalition (DPC) website.

In this new Case Note, Paul narrates his attempts to create a preservation plan for a small personal collection. In the fuller article (which can be downloaded as a PDF), he outlines his experiences to provide insights into the practical outcomes of using published guidelines and tools for preservation planning. Since he could find no preservation planning process appropriate to individuals, Paul obtained a slide set detailing a simple preservation workflow from the Digital Preservation Coalition, and used that as a foundation on which to establish an approach to the work.

This general approach and accompanying documentation was tested and refined on two of his personal digital collections (one of 800 mementos and the other of 17,000 photos).

“I recounted my PDF experiences not to alert others to specifics about PDF (about which I know very little) or the eCopy software (which I am generally very pleased with),” he explains, “but to illustrate how complicated and time-consuming work on file formats can be.”

The detailed account of his research and preliminary trials provides a set of guidance for any individual or institution looking to preserve their own small, digital collection. Paul has also provided the documents he created from scoping to maintaining his collection, along with blank template versions that can be easily used and adapted by others. All of the documents, as well as blank templates, are available to download as a Toolset.

This case note also appears in the DPC’s Technology Watch Report Personal Digital Archiving by Gabriela Redwine

*Apologies for cross posting*

Sarah Middleton, Head of Communications and Advocacy, Digital Preservation Coalition, 37 Tanner Row, York, YO1 6WP

Paper published by the DPC

Over the last few weeks I’ve been working with Sara Thomson in the Digital Preservation Coalition (DPC), to get my paper revised and on to the DPC web site. That work was duly completed last Monday and the paper is now accessible on the DPC website in the Publications/Case Studies section at http://www.dpconline.org/advice/case-notes. Publishing the paper on a website is much better than having it in a conventional journal because the web publication makes it easy to provide the template documents as downloadable attachments that people can use. Let’s hope there are some takers. I’ve also been able to add a section at the end explaining that I am seeking a permanent repository for my PAWDOC collection and/or callaborators to apply the digital preservation process described in the paper, to the PAWDOC collection.

The DPC will be sending out a press release about the paper in the next few days to various mailing lists; and, beyond that, I believe the DPC want to arrange a webinar sometime in the next few months to air the contents of the paper. I’m hoping that all this publicity may spark some interest in the PAWDOC collection.