Turning a Stamp Album into a Book

It was in the lounge of our house in Singapore in the 1950s that my father took me through some of the pages of his album. I was about 7 or 8, and it’s my earliest recollection of stamps. Some big ones made particular impressions –  two portraying Spanish Galleons, one of a long grey one of a man, and a red one with a star.

 

A few years later I started collecting stamps myself. I wasn’t an avid collector, but the various accoutrements of my collection – albums (stick-in and stock books), tweezers, country envelopes, tatty envelopes full of stamps on paper waiting to be soaked off – had always been with me from those early days. It was something I did from time to time – a tactile and gentle pursuit – as had hundreds of thousands of like-minded collectors for well over a hundred years.

Sometime in the 1990s, when my father was getting on a bit, he gave me his stamp albums – including that one he had showed me in the lounge in Singapore all those years ago. I didn’t do much with that Meteor album for several years; but, as retirement approached in 2012, a germ of an idea started to formulate. The album wasn’t full by any means but it did contain a substantial number of stamps across about 30 countries. My father had always produced beautiful handwriting, and he had written the name of the relevant country in black ink and capital letters at the top of each page as in the example below.

I decided I would discard pages without a country name and would try and completely fill all the pages that remained in the album, unconstrained by date order, or whole or part sets, or whether they were mint or used; but guided by the eras of the existing stamps. I made one exception to this goal: Italy was particularly well endowed with stamps, so I decided to use the spare untitled pages to collect all Italian stamps produced up to 1980 as defined in the 1997 Stanley Gibbons Simplified Catalogue. I perhaps didn’t quite realise at the time how ambitious this might be, though, in my defence, I may have casually thought that it wouldn’t matter if some of the more expensive items were simply missed out (a seriously unrealistic misjudgement….). Anyway, once full, the album would then become a kind of memorial of my father and his stamp collecting and his immaculate writing. I could round it off with a page at the beginning describing how he collected stamps and inspired me to do so, and including some photos of him at various stages of his life.

I duly gathered together the pages with country headings, moved stamps on untitled pages, and set about finding stamps to fill the gaps. Having this goal inspired me to attend stamp fairs, and to start buying auction lots; and by about 2017 I’d completed 14 of the 33 countries; but I was starting to realise that it was going to be a big – and expensive – job to acquire the whole of Italy up to 1980.

It was also in 2017 that my second grandchild was born and I was beginning to wonder whether I, like my father, would be able to pass on my stamp collection to one or both of them. I knew that none of my own children were in the slightest bit interested in stamps; so, the grandchildren were probably the last port of call. However, there could be no guarantee that they would be interested either; and, in any case, what would happen if they both became collectors? How could I choose which one to give their great-grandfather’s album to? I ruminated on this conundrum as I continued to add to the album.

Sometime during the following few years, I decided to augment the burgeoning album with the catalogue entries for the stamps it contained (something I’d already done successfully in my Great Britain album by simply cutting out the relevant parts of pages from the ‘Collect British Stamps’ catalogue). I reasoned that the information associated with the issuance of stamps – whether to commemorate a person or event, or to indicate what reign of a monarch it took place in – was not only useful to manage the collection, but also interesting, perhaps even educational, even for those not generally interested in stamp collecting; and that the relative values of different stamps attest to the scarcity and desirability of the more valuable items. All this information would surely make the album that much more interesting to its potential future owners. To enable the reader to match a stamp to its catalogue entry would simply require that the relevant catalogue number was written next to each stamp.

I started with the Italian collection and placed cut-outs or photocopies of the relevant catalogue entries onto the relevant pages.

When it came to the other countries, though, I realised this wouldn’t work because, not being constrained to stamps from consecutive dates or sets, meant that there was just too extensive a range of catalogue entries to include. So, for those pages, I elected to scan the relevant catalogue pages and to cut and paste the entries relevant to a particular album page onto a single page using the PowerPoint software package (the blue highlights in the example below indicate which stamps are included in the album).

My plan was to print these pages out and to attach them to the inside back cover of the album so that the relevant page could be turned out to the right of the album and be visible when a particular album page was being looked at. I was confident that I could achieve this at the bookbinding classes I’d been attending for 5 years or so. I duly acquired two old 1999 and 2000 Simplified Catalogues for the non-Italian countries for about a fiver each on ebay (shown below) and set about assembling the catalogue entries for each country and labelling each stamp in the album.

In 2020, I had won an auction lot of a single album dedicated to Italian stamps including many of the more valuable earlier items. This made substantial inroads into my Italian Wants list.  It had cost me £380 – about double the amount I usually invested in an auction lot; but, after removing the stamps I needed, I was able to break up the contents and sell them for around £200 overall – an excellent defrayment of the original cost.

2020 was also the year I decided I would self-publish a book about my IT experiences over the previous 50 years, using an internet-based company called Blurb. The resulting 8×10 inch hardback with 440 glossy pages, lots of colour photos and images, and a glossy, full colour, wrap-around dust jacket initiated another germ of an idea. I realised that I could scan the pages of the filled Meteor album and include them in a Blurb-produced book. I could have two copies of the book produced, so that I could give one to each grandchild at some point. It wouldn’t matter if they marked or tore them, or damaged them in any way, as the digital version would always be available to produce new copies if necessary. There would be no concerns about damaging or losing valuable stamps, or of the album being sold off by young adults eager to release funds (a possibility perceived by my own youthful short-sightedness); and I could have a copy myself, secure in the knowledge that, if my collection was stolen at any time, or destroyed in a fire or random act of god, I would still have the book to look at and enjoy.

With these ideas firmed up and cemented in my mind, I set out with renewed vigour to complete the non-Italian countries, and to start acquiring the more expensive Italian stamps (by that point I’d decided it had to be ALL the Italian stamps to 1980). Ebay was my main source for this material, though I did get some stamps from eBid and Hipstamp. Using all these sites, I soon completed all but two of the non-Italian countries, and started to home in on the remaining Italian wants. It soon became apparent to me that the more expensive stamps could be purchased for a wide range of prices. This was partly due to varying quality but was also related to how quickly individuals or dealers wanted to realise their cash. I started to scour eBay regularly looking for bargain ‘Buy-it-Nows’ or low starting prices. I eventually came across Kilowareman – an unusual operation based in the Netherlands which appeared to have an unlimited supply of ex-dealer’s stock and which published dozens of new lots on ebay every day with a standard starting price of 1 Euro regardless of value, including many of the Italian stamps I wanted. I bought several of the high value stamps I needed from Kilowareman, and was never disappointed; despite a standard £1.50 postage cost to anywhere in Europe, they always arrived safely about a week after the auction in a cellophane packet attached to a page inscribed ‘greetings from Kilowareman’ inside a simple envelope. On one extraordinary occasion I won a lot of 7 overprinted stamps with a catalogue value of several thousand pounds (at 2020 values) with a bid of £54 which I submitted in the last few seconds of the auction while having a post-competition lunch at a golf club.

Common sense would say that they must be fakes – but they didn’t look any different from the real thing and I wasn’t going to start detailed investigations to determine if they were genuine or not. They would look fine in my father’s album; and, in any case, I reasoned that, if KIlowareman was selling bulk lots of ex-dealer’s stocks, then the original dealers would have had to be taken in as well or simply not have marked the items as of doubtful provenance – which was possible but perhaps a little unlikely. Well, that was my rationale for happily paying far less than catalogue value for the more expensive stamps.

By early 2022, I was very close to completing the whole collection with just 3 Italian stamps to get. One of the Italian stamps was specified as a 10 cent stamp in the Stanley Gibbons Simplified album, however, all my trawlings and investigations led me to believe it was a 40 cent stamp (which I did have). So, I emailed the Stanley Gibbons Catalogue Department and asked if this was the case. On 19th January I received the answer – it was indeed a long-standing misprint – reminding me that you can never be absolutely sure that anything in print or on the internet is correct: reader beware!

On the same day I bought one of the other two outstanding items in HipStamp, leaving me with a last remaining gap for PL650, a 30 cent blue Italian Parcel Post stamp from 1945. Not the most expensive Italian stamp according to Stanley Gibbons (£39 mint, £31 used), but the most elusive in my experience.  I finally found it a week later by searching an Italian Dealer’s items on eBay using the Italian word for parcel – ‘pacchi’. I’d missed this previously because, for some unknown reason, searches using the English equivalent, ‘parcel’, didn’t produce any hits – despite the word parcel being displayed in the title of the lot – ‘1945 Lieutenancy Parcel Post 30 Cent MNH’. However, all became clear when I got confirmation of my order from ebay: The actual title was, ‘1945 LUOGOTENENZA PACCHI POSTALI 60 CENT MNH’, and the title I’d been shown must have been an automatic translation which was not used in the search algorithm. It was a timely reminder that internet searching is not an exact science, and that some thought and perseverance may be required to find what you want.

By this time, I had started to explore how I would construct the book using Blurb’s BookWright software. I decided that there were too many stamps to include in a single album, so I bought another album just like the one my father had given me, on eBay. I then had one album for the Italian stamps and one for all the other countries.

Next, I turned to the practicalities of assembling the album pages in Blurb’s publishing programme – particularly the following:

  • Ensuring the stamps would be reproduced in actual size: The scan of a whole album page was too big for the book page, so when importing the scan to a Blurb page the system automatically resized it to fit thereby producing smaller than actual sizes of the stamps. To avoid this, I needed to crop the image before importing it; so, I created an overlay which lay on the scanner platen and on which the album page was layed. The outline of the overlay in the resulting scan was where the image would be cropped. Using this approach, and after some trial and error, I got the sizes of the stamps in the imported images in the book to be pretty much actual size.
  • Getting the composite catalogue pages in shape: The four-column format I’d used to construct the composite catalogue pages for each country was based on them fitting into the back of the meteor album. However, as I’d already discovered with the album pages, the Blurb book pages were smaller, and I realised I would have to rejig the country catalogue pages to a three-column format. This wasn’t too difficult using Powerpoint, and I exported the resulting images in png format ready for inclusion in the book. There was one issue – Blurb alerts warned me that the resolution of these images were ‘lower than that which Blurb recommends for great print quality’. This despite me scanning the catalogue pages at a very high resolution. I think resolution deteriorated through the various stages of cutting and pasting elements of the overall page.  Anyway, they were readable when I printed them out from PowerPoint, so I hoped they’d still be readable in the Blurb book, and indeed it turned out that they were.
  • Positions, sizes and colours of page numbers and running headers: I decided to provide a standard header on each page consisting of country name and date range of the stamps on the page, for example, ‘Ceylon, 1886 – 1926’. These would be placed in bold red 10 pt Times New Roman font at the top of each page, on the left side of the left-hand pages and on the right side of the right-hand pages. For page numbers, I used the standard Blurb function to place them in similar positions to the headers but at the bottom of the page, using bold black 10 pt Arial font. I realised that some of the page numbers might be obscured by the black surround of some album pages – but decided I would deal with that once I’d got everything in place.

With all these preparations complete, I started assembling the contents of the book on the 1st February. It took roughly 100 hours over a 17-day period to scan all 169 album pages, check all the catalogue images against each scanned album page, and to insert both album page scan and relevant catalogue image into the BookWright application. Conveniently, the last stamp I was waiting for to complete the album arrived on the penultimate day of scanning after a 30-day journey from Italy. I had been waiting for it for three weeks before messaging the vendor, Fisicol (an Italian dealer using the Hipstamp site), asking when I could expect it, and he advised that it often took three or four weeks; and sure enough it arrived a week later. Shortly after setting the status to ‘Received’ and providing feedback, I received the following memorable message from Fisical:

I duly placed this, the last of the two thousand and forty seven Italian stamps, with some sense of achievement, into the Concessional Parcel Post section of the Italian collection, replacing the single left-hand version for which I had been unable to obtain a right-hand partner. The whole collection totalled 4084 stamps dated between 1860 and 1980, from 33 countries.

After some final tidying and checking of the whole volume in Bookwright, I sent the book for printing at a cost of £81 a copy. I now have three copies of a beautiful, glossy, 274-page, book containing an introduction and both albums – one for myself and one set aside for each for my two grandchildren which I shall give them when they are a little bit older.

I also have a PDF version on my laptop, my tablet, and my phone; and an eBook version if I need it. In addition to their portability, these electronic versions have another advantage – the images of the fronts of individual stamps can be significantly enlarged should there be a desire to inspect them more closely.

Oh, and, by the way, I did succeed in using Word’s BOOK FOLD function to print out two folios of catalogue pages which I stitched together and fixed into the back of the other countries album as shown below.

A summary idea

In dealing with some of last year’s Xmas cards, one from an old friend made me think again how powerful summaries are. The card has a tree on the front with names of sons, daughters and grandchildren round the edges. On the back is a photo of the grandchildren; and a link to an ‘Xmas newsletter’ is on a sticker inside. It has all the hallmarks of a good summary: easy and quick to access, informative but not providing too much potentially unwanted info, and providing clear directions on how to get to more detail. I tried this out on a report back in 1985 and think it worked reasonably well – but haven’t done it since and haven’t seen anything else like it; but my friend’s Xmas card has all the hallmarks. In these days of information proliferation such approaches ought to be researched, taught and practised widely. Some people may think that AI will be able to do this for us; but, be clear, we’re not talking about a simple ChatGPT textual summary – this involves graphics as well as careful selection of content. The question is not whether AI will be able to do this; its whether the result will be any good or not. For the immediate future we would be better advised to focus on educating people in the art of summarisation.

Springing into action

Yesterday Peter Tolmie and I reached a significant milestone in our work on a book about collecting in the IT era: we signed a contract with the publisher Springer. It commits us to deliver the completed text to their editors by the end of June 2024. We would expect to have a firm publication date by the end of that year. So now, it’s a matter of feeding in some additional material, refining our arguments, and modifying the layout and text to match the Springer Style Guide.

The Spreadsheet – an OFC Superstar

Since my last post here, over 7 months ago, we’ve completed first substantial drafts of all 10 chapters of the book on Collecting in the IT era. The literature survey has made a substantial contribution to the material; and the use of an Excel spreadsheet enabled the process. This is just another example of the massive contribution that the humble spreadsheet has made to modern life since its inception in 1979. Designed ostensibly for manipulating numbers, it has proved equally useful for organising text.

In my first foray into writing books at the National Computing Centre in the 1980s, I tried recording key points that I read or discovered about a subject, in a Word document, and then rearranging them into separate chapters. It was a pretty effective method – but only worked for fairly concise units of text and relatively few of them. For this book I have used a spreadsheet to assemble more than 3,400 chunks of relevant points from over 300 books, papers and other sources; many of the chunks consisting of part-paragraphs of over 80 words of text either copied from digital texts or hand-typed-in. Against each chunk are columns of reference details and allocations to particular chapters. The ability to apply consistent organisation over such a large volume of material, and to be able to search and filter every column, provides a huge advancement in capability over my 1980’s efforts; a capability to identify key points, to assess differing views, and to construct new thoughts and ideas around a particular topic.

The simplicity and power of its structures across both numbers and text, makes the spreadsheet a premier performer in creating order from chaos; it is the hammer and wheel for 21st century individuals.

Deep Roots for Modern Britain

Mentions about the Viking, Roman or Norman invasions of Britain make me wonder if my family or any of my friends originate from those peoples. I’m also intrigued by the way recent work using DNA analysis can build up an overall lineage of modern people which originates in a small group of individuals in Africa around 200,000 years ago. So, I got to thinking that it would be an interesting TV programme to track down the origins of a whole bunch of our very diverse British population using modern DNA analysis. We might all be surprised about how foreign we all are and yet how closely we are all related.

Evolving Suspicions

I’ve become intrigued by how we’ve managed to evolve the complexity of the human being, particularly after reading the following: “The inner ear is where the receptors for hearing (and balance) are contained. Specifically, the cochlea is a liquid filled (snail-like) spiral structure that internally widens in the middle such that different vibration frequencies will have heightened energy at different (specific) locations along the structure that cause the membranes to be displaced. Inside the cochlea, liquid filled tubes (scala) are separated by membranes, one of which (the basilar membrane) contains rows of hairs (the stereocilia) that cause neural activity when the membrane is displaced nearby.”

I thought it would be interesting to do a rough calculation of how long it would take for us to get from our originating bacteria to where we are today based on my top-of-the-head estimates of the number of mutations required and how many entities were contributing to them.

W: Number of mutations required: 10 million – 610 million: average 310,000,000

X: Number of generations required for a successful mutation on top of a previously successful mutation: 10,000 – 210,000: average 110,000

Y: Number of entities/couples contributing to generations: 1 – 100,000,000: average 50,000,000

Z: Number of years between generations: 0.01 – 20: average 10

Using the averages:

For W mutations to occur, taking X generations for each one, would take 310,000,000 x 110,000 generations

If there were Y contributing entities/couples, this would take (310,000,000 x 110,000)/50,000,000 generations

If there were an average of Z number of years per generation, the overall process would take     [(310,000,000 x 110,000)/50,000,000)] x 10 years = 6,820,000 years

Despite this being a possible result (considering the earth is apparently 4.5 billion years old), it is clearly wrong since the earliest microbes found in rocks are estimated to be 3.7 billion years old. Anyway, I’m feeling distinctly uncomfortable about all the assumptions I’ve made in the above calculations – essentially every element is totally flawed and the whole calculation is worthless. In any case, I’m still left with the feeling that, to have evolved such a huge set of such very highly complex and interworking physical mechanisms, completely by chance, seems to be highly unlikely. So, I’m left with a lurking suspicion that somewhere in the originating DNA, or early equivalent, was a programme of instructions….

POSTSCRIPT: Quite by chance I watched part of “Attenborough: 60 years in the wild” on the BBC this morning – the day after I posted the above material. The programme is highly relevant and I recommend it.

Google Scholaring

The book on Collecting in the IT era, is coming on; we now have rough drafts for all the chapters. So, over the last couple of months I’ve been doing a literature survey – and discovered that things are a bit different from when I last did something like this about 40 years ago. If I remember rightly, I got the corporate library to interrogate some online databases for me, selected various items from the resulting printouts, and requested the papers and books that I wanted through the inter-library loan system.

These days it’s a little simpler: you do a search of Google Scholar which produces loads of hits presented as a series of abstracts. You click on the items you’re interested in, and, if you’re lucky, the paper will appear either in your PDF reader or in a web page. If the full version isn’t immediately available, a further search of the net may turn up a copy. Failing that, if you have institutional membership of a publisher’s archive, that may give you access; or else you may be able to pay a fee to get a copy. For books, and for papers which you cannot obtain by any of these options, then it’s back to the inter-library loan system (well that’s what it’s called here in the UK – I assume other countries have similar services). In this case, I found versions of all but 8 papers, on the net; and my co-author was able to obtain 7 of the remainder through his institutional memberships. Of the 22 books I needed, I already had 3, I bought 7 on eBay for less than £5 each (and free postage), and I ordered the remainder through inter-library loans via my local library in Bedford.

Now, I don’t know what percentage of the overall canon of human scientific works is included in Google Scholar’s database; but my initial searches gave me some confidence that it was enough to be very useful. For example, a search for the word ‘Collecting’ in the title, identified 80,900 results. I duly conducted a variety of searches and identified some 270 papers and books, of which about 130 proved useful enough to include in the literature survey. From those items, I identified about a further 15 or 20 papers and books to add to the list.

The process of actually reading and assessing the material, was, of course, hard work; but the mechanics of actually conducting the searches and getting the material was extremely quick and easy – much, much easier than I experienced 40 years ago. And, while Google Scholar may not include everything, it’s likely that any key material missing from Google Scholar will be referenced in the material initially identified. I haven’t spoken to anyone other than my co-author about Google Scholar, so this short overview cannot be considered in any way a thorough assessment. However, for what it’s worth, I think it’s been very effective for my purposes, and I’d certainly use it again.

Practice Hierarchy writings

About a year ago I reported that my colleague, Peter Tolmie, and I were working on a book about digitisation’s impact on collecting, based upon all the investigations and writings already described in this blog, as well as auto-ethnographic investigations of a variety of collections that Peter and myself have been associated with. The book will expand many of the notions put forward in the OFC tutorial, and therefore I shall continue to provide updates on our progress on the book, within this Order From Chaos journey.

Since my last report, we have moved on from the auto-ethnographic investigations and derived a draft Practice Hierarchy for collecting, which has eight upper levels – Initiating, Equipping, Acquiring, Depositing, Using, Revealing, Maintaining, and Disposing. We are now in the process of fully verifying, describing and illustrating all the elements. Having done that we plan to analyse and describe how digitisation has affected all these practices – though it may take us several months to get to that next stage.

Placing PAWDOC

Construction of the book on collecting that I’m writing with Peter Tolmie, is now well underway. However, this Personal Document Management section of the OFC website doesn’t seem an appropriate place to report on the development of such a wide-ranging text. Instead, I shall record details of our progress in the Order from Chaos section of this blog.

This journey on Personal Document Management has nearly run it’s 40 year+ course. I summarised my findings on that extended trial in some entries a few years ago; and there is only one remaining aspect that I am actively investigating – to find a permanent repository for the PAWDOC collection. Its going to be challenging: despite contacting several possible institutions over the last seven years, and publicising my goal in various forums, I’ve had no success so far. Just to be clear, this is what I’m offering:

  1. The PAWDOC digital collection of 31,000 documents dating mainly from 1972 to the present day, fully labelled, and documented in 17,300 index entries; and all of them in Windows folders under the control of an established Digital Preservation maintenance regime.
  2. Two archive boxes of some 330 PAWDOC items that were judged worthy of keeping in hardcopy form, and for which the reasons for keeping were recorded in a spreadsheet and described in the unpublished journal paper ‘IV in PIM: The applicability of Intrinsic Value in Personal Information Management’.

  3. A few other associated documents that could be included with the collection, such as a leather-bound volume of 63 reports of visits to UK, European and US organisations during the period 1979 -1982;  a bound copy of the organisational documents, proceedings of, and delegates to, the first European CSCW conference in 1989; a bound copy of reports on, proceedings of, and delegates to, the first US CSCW conference in 1986; a signed and bound copy of ‘The Network Nation’ by Hiltz & Turoff annotated with notes for the 1983 book ‘Introducing the Electronic Mailbox’; and copies of the books ‘Sorties into the IT Hurricane’ and ‘Meteor: a story of stamp collecting in the eye of the IT hurricane’.

Anyone interested should get in touch with me.

Taking Stock and Set to Go

In 2019, I started collaborating with Peter Tolmie with the aim of producing some overall results from my 40 years experience of personal electronic filing. It wasn’t long before Peter observed that my PAWDOC filing collection was just another manifestation of my inclination to keep things; and he suggested I keep a log of my keeping activities. I realised then that whatever we produced would be about more than my PAWDOC activities, and that I might as well write up my latest thoughts on PAWDOC there and then in this blog. Peter and I prefaced this summation with a post about the impact of digitisation over the last 40 years. Since then, Peter has gained further insights into my activities by investigating my attempts at understanding knowledge development; and by reading my write up of comments I made when being reunited with certain documents after many years.

We both now feel it is time to get on and do what it takes to produce some outputs. Namely, a book on the subject of digitisation’s impact on personal curation of any assemblage of materials where the assemblage is premised upon not only current but potential future use. This will be based upon all the investigations and writings already described, as well as auto-ethnographic investigations of a variety of collections that Peter and myself have been associated with. The questions to be asked range from the Use, Curation and Searching of the collections, to the Security, Preservation and Loss of the contents; all considered from both pre and post digitisation perspectives. We now have the provisional list of collections listed down the left-hand side of a spreadsheet and the questions along the top, so we’re pretty much set to go.