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In my last entry I said I’d contacted six potential repositories for my lifetime document collection. This is where those communications are up to:

Loughborough University’s Centre for Information Management: My email was forwarded to the University Library which did not respond. I followed this up on 20th September with an email to the Director of Library Services, and am waiting for a reply.

Manchester University’s Computer Science Dept Research Office: My email was forwarded to a researcher with an interest in the history of computing, but that person replied saying that her work in that area had been put on hold. On 20Sep I used the University library general enquiry form to enquire if the library would be interested. The library advised me to contact the Head of School administration  in the School of Computer Science who I duly emailed on 2nd October, and I am awaiting a reply.

City University’s Cass Business School:  My contact said he would pass my email onto his colleagues and I have heard nothing further.

UCL’s Dept of Information Studies: My contact said she would look out for interested people at conferences.

The National Archives: I was advised by my contact to direct my question to the Archive Sector Development team which, while it does not have any direct provision for taking private collections, should be well placed to provide advice. I emailed the Development Team on 16th September and am waiting for a reply.

 The Science Museum Wroughton Library and Archives: The Library asked me a number of questions about the collection but finally responded by sayingThank you for allowing us the time to consider your collection which we have now discussed with the Archive Collections Manager, Science Museum’s Keeper of Technologies and Engineering, and Head of Library and Archives. We have concluded that whilst we find this a most interesting idea, we do not think that the content fits within our current collecting policy criteria. You may have already contacted them, but we suggest that the National Computing Collection might be a more appropriate repository for your collection.”

This is all pretty much as expected: I know its going to be hard to find a repository that’s interested. However, should there be no interest from any of the above organisations, I plan to rely on interest being generated by the publication of my paper on Digital Preservation Planning.

Personal Preservation Planning Paper

I see my last entry was in late June – a few weeks before moving house in mid-July. Since then, a full programme of packing, unpacking and house renovation has affected progress. However, I completed a paper describing my experiences in identifying a preservation planning process for personal collections, just over a week ago (on the day my granddaughter was born!). It included templates for a Scoping Document, a Digital Preservation Plan, A Digital Preservation Chart, and a Preservation Maintenance Plan – which I have produced in the belief that the document formats derived in the course of this work may be of use to others. I am now in the process of trying to find a publisher.

The completion of the preservation planning trials and the associated paper, now puts me in a position to undertake preservation planning on my lifetime collection of work documents. I would prefer to conduct this exercise (which will be a major challenge) in conjunction with the destination repository for the collection; but, in the absence of such a repository, with any other organisations and individuals who might be interested. I am devoting my efforts in the immediate future to identifying such organisations or individuals. Please get in touch if you would like to be involved.

Second Trial Finished

Yesterday I finished my second trial of the Preservation Planning process on the 17,000+ files of our photo collection. While the preservation activities were a little laborious and time-consuming by their very nature, there’s no doubt that the planning process was a whole lot easier the second time around with the benefit of the experience and template documentation from the first trial. The first trial highlighted a need to undertake pre-planning work on file formats, and I duly did this to good effect – that aspect will become embedded in the process  going forward.

I believe I now have enough knowledge to embark on Preservation work on my PAW/DOC document collection (which was the original objective of the two trials) sometime early next year. First, though, I’ll update the documentation and templates to reflect the findings of this second trial. I think I may also write up my findings in the form of a journal paper since, as I discovered when I started this work, such process guidance for owners of personal collections does not seem to be freely available.

Giant Jigsaws

I’ve seen very, very small jigsaws – but no very, very big jigsaws. Wouldn’t they be a good accompaniment to giant chess and giant connect-4 in a garden or park?

Practical OFC

A few weeks ago a discussion with a friend prompted me to try to write down some brief practical guidance for achieving Order from Chaos. The resulting Practical approaches to Order from Chaos summarises into the following steps:

  1. Be clear about what specific categories of stuff you want to deal with.
  2. Figure out why you want to keep each category.
  3. Take the opportunity to reassess what you really want to keep/collect going forward.
  4. Decide where the best place is to store each category.
  5. Be clear about the specific space you are going to use for storage.
  6. Decide how you will set out, equip and organise the storage space.
  7. Do a quick sort of each category into sub-categories.
  8. As you do the quick sort, set aside the stuff you want to throw away or dispose of.
  9. Decide exactly how you will store each sub-category.
  10. Go through each sub-category in detail, organising as required.
  11. Set up the storage space/containers/equipment and store the sorted sub-categories.

Should anyone try to apply these suggestions, I’d be interested to hear how you got on.

T-Shirts Transmigrated!

Last Sunday I finished cutting out the logos from the T-Shirts, stretched them over some thin cardboard, and then mounted them as a single display on a white background ready for framing. I’m pleased with the result. I always thought that the graphics themselves would be quite striking, both individually and as a collection; and I think the framed result below bears that out.  I’ve taken photos of each individual logo, so, perhaps in the future I’ll make use of them  to create some other images or to decorate a set of items such as mugs, cushions – or even T-Shirts! In the meantime, this journey is going on the ‘completed’ pile!

Busy and slapdash – but it’s been interesting

My plan B to overcome the problem of too little space for the trophy photos worked out well; I printed them nine to a page (approximately 3×2 inches) and they fitted just fine into the space between the ground and the upper atmosphere. To represent the carbon dioxide rising through that area, I cut out lots of different shaped blobs from the black T-shirts and stuck each one on to the backing paper with a Glu-Dot around the trophy photos. I’m not quite sure how successful they are at representing rising carbon dioxide but hope they at least look sinister!

For the area at the top of the picture, I concluded that there was too little space to put even a subset of the logo text printed onto the T-Shirts, so decided instead to place some climate change headlines and text from The Guardian and The Observer (the latter conveniently had a climate change feature in the previous Sunday’s edition). I’ll create a completely separate collage with the T-Shirt logo material at a later date.

The final unframed result is below. I’m not particularly pleased with it – it’s far too busy for one thing and its a bit slapdash – but it’s been an interesting exercise and I think I can do a lot more things with the individual sets of photos such as laying them out Warhol-style as a series of images. And, perhaps most importantly, I’m now a little more knowledgeable about climate change.

Michelangelo frisson

I got started on the collage around last Thursday. One problem I had been wrestling with was how to attach items to the backing paper. I had decided to use Glu-Dots from Blu Tack for the photos, but was concerned that they may not be strong enough for the heavier items like the sun, and also that they might eventually produce discolouration through a single layer of layer of T-Shirt cloth. So, for the bigger items, and where I couldn’t place the dots under a double layer of cloth, I decided to cut ribbons out from the edge of the bit of cloth concerned and pass them through small slits cut into the backing paper and then sew them together on the reverse. In order to actually get at the reverse to do this I’m working on the dining room table with a platform of the same height erected on one of the chairs.  By sliding part of the collage over the edge of the table, across a gap of a foot or so, onto the platform on the chair, I can get at the relevant part of the reverse of the backing sheet by crawling underneath it and working on my back. The approach seems to be proving effective and is adding a little bit of Michelangelo frisson to the artistic experience, as well as providing good flexibility exercise.

The construction of the collage has gone according to the design for the top (sun and upper atmosphere) and bottom (two layers of different water levels). However, it has become clear that there is just not enough space for all the trophy photos in the area in which I shall be placing the bubbles of rising CO2. The answer, I hope, will be straightforward. I shall simply print the trophy photos in a much reduced size and see how they fit in then.

There’s also going to be too little space at the top of the picture around the sun for all the Logo text and graphics on the  T-Shirts; so I may have to restrict what I use to just the logos themselves. Anyway, I’ll work on that when I’ve finished the rest of the picture.

Designed – ready to rock and roll

The photos have all been done and the prints received back from the Snapfish service. They’ve come out well.  I’ve spent the last few weeks developing the overall design for the piece and think I’ve just about nailed it down – here’s my rough sketch of what I’m aiming for.                                                                                                                                         It’s going to go in a large IKEA frame measuring 98 x 68 cm. The collage will produced on a high quality white backing sheet of the same size made from the end-of-roll base paper used by Kodak to produce their print paper which was given to me several years ago.

The design starts at the top with a round sun made out of material from the red T-Shirt and on which the basic T-Shirt photos will be arranged. Emanating from this sun will be five rays of sunlight made from  the yellow T-Shirts. They will pass through the layer of Object photos (T-Shirts with objects associated with them layed on top) which will represent earth’s upper atmosphere. Below the upper atmosphere layer will be black bubbles made from the black T-Shirts and representing the increasing levels of CO2 we are emitting into the atmosphere. The trophy photos (selfies of me in the T-Shirts) will be placed around the CO2 bubbles. Also in this area, just under the prints representing the upper atmosphere will be some short text summarising the causes and impacts of climate change. At the bottom will be the Feeling photos (T-Shirts suspended on sticks and with a painted paper head cut-out on top) arranged in two layers – the bottom layer representing the lowest temperature increase we can hope for and the layer above it representing a worse temperature rise (the actual temperature rise numbers will be placed in large font to the left of each layer – probably 2 degrees and 4 degrees). The 2 degree layer will have a turquoise blue just lapping the bottom of the photos. The 4 degree layer will have dark blue overwhelming at least the bottom third of the photos.

I’ve decided to use the actual T-Shirt material for all the elements of the collage apart from the prints. I shall also cut out the logos from the T-Shirts and place them around the edges of the collage at the top. It will destroy the T-Shirts – but it will actually provide a real use for them which was my intention when I started this exercise – and, anyway, I’m not convinced I could have found a buyer for them on eBay.

Photo Preservation Plans done – with DROID’s help

The UCL Digital Curation course finished at the end of the March. It was an excellent introduction to the field in general and provided links to a great deal of relevant material elsewhere on the net. Two aspects were particularly important for me – first, the tutor prompted us to use the National Archive’s DROID software on our personal collections, and I discovered what an easy and effective tool it is for identifying the formats and numbers of a set of files. I used it to undertake the pre-planning  work on the 17,000+ files of the Photo collection to great effect. Furthermore, I emailed the DROID support team to help understand parts of the DROID report, and found them to be very helpful. With DROID’s assistance, and by comparing its results with Windows Explorer searches, I was able to find and cull spurious files and to decide what format changes would be needed in the course of carrying out the Preservation work on the SUPAUL-PHOTO collection.

The second aspect of the UCL course which I found particularly useful was the interaction with the other students (I believe there were more than 200 from all over the world). It was fascinating to read about where they were from and what jobs they were doing. It was also very interesting to read the discussions that went on in the course’s forums – though, sadly, after a lively beginning discussion did fall away as the course progressed. Nevertheless, I was able to ask some questions about file formats and got clear guidance on whether it was worth converting JPGs to JPG2000 (it’s not). I also met Dave Thompson, Digital Curator at the Wellcome Foundation, on the course, and, I was able to get some invaluable advice from him outside the course about how to word a flyer seeking a repository for my collection of work documents (details of my attempts to find such a repository are recorded in the Personal Document Management section of this site).

Regarding my Preservation Planning work on the SUPAUL-PHOTO collection, I have now completed the pre-planning work and the writing of the Project Plan Description and the associated Project Plan Chart, so am now all set to conduct the work itself. Having undertaken two trials of the planning process, I’m satisfied that I understand what’s required and that the documentation will support the work. Of course, the PAW-DOC collection (which is what I developed the planning process for) is a far larger and more complex collection than either of the collections on which I have been testing the process. However, I’m confident that I will at least able to start the PAW-DOC preservation work in a coherent and comprehensive way, and that the knowledge and experience I have gained so far will help me to figure out how to make any adjustments that may be needed in the course of the project. Beyond that, I hope I’ll be able to draw on the advice of the contacts I’ve made in the course of exploring the digital preservation field. Anyway, that’s all for the future. First I need to actually carry out the preservation work on the SUPAUL-PHOTO collection as specified in the project plan.